BooksCash
Monthly owner summary
Turn a month of book, invoice, and time data into one page the owner can read on a phone.
Tools
QuickBooks Online, Wave, Xero, Notion
Outcomes
One page by a fixed day each month • Income and spend split by category • Unbilled work caught the same week
Documentation
Instruction-ready detail below
What breaks
The numbers exist in the accounting software, but pulling them together takes a weekend every month. The owner finds out how the business did after the money is spent, so decisions get made on a feeling.
What the workflow does
- On a fixed day each month, pull income, expenses, and outstanding invoices from the books.
- Group them into a handful of categories the owner recognises by name.
- Write one page: what came in, what went out, what is still owed, and the three biggest changes since last month.
- Compare tracked hours against invoices sent, so unbilled work shows up the same week it happens.
What stays human
You read the page and decide what to change. The workflow only reports; it never moves money, changes a price, or files a tax return.