Invoice processing

An invoice is useful the moment it becomes a record someone can act on, and most small businesses lose days between the PDF arriving and the invoice being keyed. This workflow collects invoices from the folder, the inbox, and the receipt-capture app, reads the vendor, the amount, and the due date, and matches the line to the open purchase order or the job it belongs to. Anything that cannot be matched with confidence goes to a review queue with the reason attached rather than being posted anyway. Payment reminders go out on the schedule the owner sets, and the aging report updates in place so the number a bank statement has to reconcile against is the same number the owner sees. What a human still does is approve anything unusual, decide which disputes are worth chasing, and set the payment terms. The workflow removes the re-keying, not the judgment about who gets paid first.