Deadline alerts
Watches every tracked date across contracts, filings, and matters, and warns the named owner while there is still time left to act on it.
Tools
Conga, Icertis, DocuSign, Diligent, FairNow
Outcomes
Every tracked date on one list • Notice windows held separately • Warning names the date and the owner • Overdue items never drop off the list
Documentation
Instruction-ready detail below
What breaks: a deadline list is right on the day it is built and wrong a month later, and the only version anyone trusts is the one a lawyer keeps privately. The legal ops coordinator spends the first week of every month reconstructing what is due from calendars and memory, and a date that was missed never resurfaces on its own. A notice window closes quietly, and the consequence arrives weeks later as an unintended renewal. What the workflow does: it collects tracked dates from the contract records, the filing calendar, and the matter log, and holds them as one list with the owner, the notice period, and the date. Notice windows are kept separate from the date they lead to, because the earlier of the two decides it. Each warning names the date, the owner, and what happens if nothing is done, and it repeats until the task closes. Overdue items are listed weekly and stay listed until someone resolves them. What a person still approves: the business owner decides whether to act, and a lawyer confirms a date that reads as unusual before the warning goes out.