ControlsRisk

Duplicate Vendor Scan

Finds vendors that look like the same supplier and asks for a merge before a second payment goes out.

Part of Vendor Master Controls

Tools

Coupa, SAP Ariba, NetSuite

Outcomes

Near-duplicate vendors caught early • Fewer split payments to one supplier

Documentation

Instruction-ready detail below

<in:schedule>Every Monday at 8:30am</in:schedule>, scan <in:spreadsheets>the vendor master</in:spreadsheets> for similar names, addresses, and tax IDs, then <email>email</email> the AP lead the pairs to review.

Instruction file

<in:schedule>Every Monday at 8:30am</in:schedule>, scan <in:spreadsheets>the vendor master</in:spreadsheets> for similar names, addresses, and tax IDs, then <email>email</email> the AP lead the pairs to review.

Setup requirements

Tools

Coupa, SAP Ariba, NetSuite

Trigger

Every Monday at 8:30am

Setup time

20 minutes

Other automations in this workflow

Bank Change Verification

Flags any vendor bank detail change so a second person can call back before the next payment run.

Related workflows

Three-Way Match Variance

Compare every vendor invoice to its purchase order and goods receipt, then resolve price and quantity differences before payment.

Invoice processing

Turn each incoming invoice into a coded, approved ledger line with its document attached, or into a held exception with a stated reason.

Vendor payment tracking

Hold the payment run, the remittance advice, and the outstanding check register in step, so nothing is paid late, twice, or into a voided account.

Download

Start with one instruction file.

Download the app and begin with drafts and checklists before you write anything back.

  • •Plain-language instructions
  • •Runs on your machine
  • •Works with your existing setup
  • •Reviewable activity history
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