Expense reconciliation
Match every card charge and submitted claim to its receipt and cost center, and close the month without paying out on trust.
Tools
Expensify, Ramp, Brex, NetSuite, HighRadius Autonomous Reconciliation
Outcomes
Every card charge carries a receipt • Claims paid in the run they were filed • No aged unreceipted items at close • Policy exceptions approved before payment
Documentation
Instruction-ready detail below
Expense reports get approved in bulk at month end because the receipts are still sitting in people's inboxes, and the bookkeeper spends the first week of the new month matching card lines to claims that do not exist. The missing artifact is the receipt image attached to the charge, and the person chasing it is the accounts payable clerk, one email at a time. This workflow works the population continuously instead of at the cutoff. Card transactions are read as they post and matched to a claim on amount, date, and merchant. Anything with no claim, and any claim with no card match, is collected before the reimbursement run rather than after it, and the employee is asked for the specific missing item instead of receiving a general reminder. Coding is checked against policy at submission, so a meal over the limit is flagged before the money moves rather than clawed back afterwards. A person still decides which policy exceptions are worth granting and approves the final batch.